Troop Meetings

Weekly Meeting

The Troop meets each Wednesday evening from 7:30pm until 9:00pm throughout the school year in the basement of the University United Methodist Church unless announced otherwise.

At most meetings, scouts have the opportunity to pre-arrange work on advancement and other activities from 6:45pm to 7:30pm, before the main meeting starts.

Troop 39 follows the Chapel Hill Carrboro City Schools calendar and we strictly follow the rule that if school is out, Troop 39 does not meet.

Scouts and parents should check the  troops’ calendars, the website, and email notices.

No one may leave any Troop function without securing advance permission from an adult leader. Individual Patrol activities are arranged as needed at other times.

All trips, hikes, field days, etc., are announced at troop meetings, by email, and on the website.

Food and drinks are not allowed during troop meetings.

Use of Cell Phones and other electronics by youth members is prohibited during meetings.

All scouts are expected to be fully engaged for the duration of each meeting.

Troop 39’s weekly meetings flow, generally, in the following sequence:

  • Pre-meeting
  • Opening (Boys and Girls Troops combined) 7:30pm
  • Patrol Corners
  • Theme activity
  • Game
  • Announcements (Boys and Girls Troops combined)
  • Closing (Boys and Girls Troops combined)

Parents are strongly encouraged to come to the Fellowship Hall for announcements at the end of the meeting.

Non Troop 39 Registered Youth – Attendance at Troop 39 functions for non-registered youth is discouraged. All non-Troop 39 Registered youth must be under the direct supervisor of their parent/guardian at all times.

Patrol Leaders Conference

Patrol Leaders’ Conferences (PLC) are held the 2nd Monday of each month from 730pm – 9pm at the University United Methodist Church.

A typical agenda is:

  1. A review of the meetings and outings since the prior PLC meeting.
  2. A review of the plans for the forthcoming meetings and outings.Patrol leaders are required to bring written plans for the upcoming meetings they are leading.
  3. Patrol Advancement and Attendance.
  4. Other items from the Senior Patrol Leader.
  5. Other items raised by the Scoutmasters present.

The Senior Patrol Leader, the Assistant Senior Patrol Leaders, the Patrol Leaders, Scribe and other troop officers as requested are required to attend. Scouts in other leadership positions are encouraged to attend.

If a scout in one of these leadership positions is unable to be at these important meetings, they must ensure that they arrange a delegate.

Troop Committee Meeting

The troop committee meets from 7:30pm – 9:00pm on the first Wednesday of each month during the main troop meeting.

The committee consists of the chairman, secretary, treasurer, scoutmaster, one assistant scoutmaster, at-large members and a youth representative.

Other interested parents are welcome to attend.

Adult Leaders Meeting

Adult leaders working directly with the troop meet on the 2nd Monday of the month at University United Methodist Church from 6:30pm – 7:30pm.


A monthly event conducted by a Shakori District Roundtable commissioner and district Roundtable staff to help unit leaders plan and carry out their unit programs.  This meeting takes place on the 1st Monday of the month from 7pm-8:30pm at Orange United Methodist Church.

A Roundtable also provides a forum for leaders to informally discuss problems and challenges they are experiencing and share advice.

The district commissioner and district committee use a Roundtable meeting to disseminate timely information to unit leaders that might not be
available in any other form.

The Saponi Chapter of the Order of the Arrow also meets during this time.

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